Writing Mail

Page updated 15 January 2008

Go to TopWriting New Mail

nPOPuk offers a number of ways in which to create a new message. Each of these methods is described more fully below:

The Property Dialogue

Starting the message using any of these methods opens the Property dialogue.

This dialogue contains the fields usually found at the top of a message composition window in other programs but, for reasons of compatibility with small hand-held screens, they are kept separate in nPOPuk. The Property dialogue is integrated with the Address Book providing sophisticated search and selection facilities for addresses.

The version of the dialogue shown here has additional checkboxes that only appear when sending Replies or Forwards.

Clicking OK on the Property dialogue leads to the Mail Edit window or an External Editor, depending on the method used to start the process or nPOPuk.ini settings.

The external editor can be invoked, in place of the Mail Edit window, by holding the SHIFT key when opening the Property dialogue. Only starting a message through command line options force use of the Mail Edit window. The default external editor is Notepad, however, this can be changed to an editor of your choice through settings in the nPOPuk.ini file. If desired, a setting within nPOPuk.ini can force the use of this editor, replacing nPOPuk's Mail Edit window completely.

Once the message is complete there are three options:

Go to TopCreating a New Message from the Main Window

The New Message Toolbar Button

The usual way to create a new mail item is click the envelope icon on the Main Window toolbar (Menu: FILE > NEW MESSAGE, Keyboard: CTRL+W).

Go to TopCreating a New Message from the System Tray Icon

The Right-click menu on the System Tray Icon

If the System Tray icon is showing it is possible to right-click on the icon and select "New message..." from the menu that appears.

Go to TopCreating a New Message from an existing E-Mail

Address Information Dialogue

A new message may be created from the Address Information dialogue, reached from the File menu of a Mail View window.

Select an address from those listed on the dialogue and click the NEW MAIL button.

Go to TopCreating a New Message from the Address Book

With the Address Book open, use the techniques for searching the address list, select the required address(es) and click the MAIL button.

NOTE:  Holding down the CTRL or SHIFT key will enable multiple addresses to be selected. (CTRL permits individual addresses to be selected or deselected. SHIFT allows a block of addresses to be selected.)

Go to TopCreating a New Message when starting nPOPuk

nPOPuk can be made to launch with the Property dialogue open, with many predefined details:

See how Command Line Options can control this this behaviour.

Go to TopThe Mail Edit Window

The nPOPuk Edit Window

The Title bar of the window shows the subject line defined in the Mail Property dialogue. The File Menu and Edit Menu are described below.

The Toolbar contains a group of three buttons for the possible actions on completion of the message, plus a further one that re-opens the Property dialogue. The buttons duplicate the actions of the first four options on the File Menu, described below.

Under the Toolbar is the header area, which shows the principal mail properties. If they need to be changed, it is necessary to re-open the Property dialogue and edit them from there.

Note that it is possible to start a number of new messages as, unlike the Mail View window, these windows not limited to a single instance.

A full list of Keyboard Shortcuts that work in this window are listed on a separate page.

Go to TopFile Menu

The Mail Edit window File Menu

Send now
Immediately closes the window, saves the message in the OutBox, connects to the server, dialling if necessary, and completes a full update of the server.
CAUTION: This action not only sends the message in question, but also sends, deletes and downloads any other marked messages for the relevant account. Depending on the Account Settings and Global Options incoming mail may be checked as well.
Save and Mark
Closes the Mail Edit window and saves the message to the OutBox, marking it to be sent at the next server update.
Save to Outbox
Closes the Mail Edit window and saves the message. Typically, this option is used to save a draft message, that needs further editing before sending.

NOTE: The default behaviour relating to the three actions above is to switch to show the OutBox folder. You may wish to consider turning off this Global Option.

Opens the Property dialogue.
Opens the Encoding dialogue. This option is normally accessed from the Global Options dialogue as part of initial setup of nPOPuk. It is only needed here if writing a one-off message in a language requiring foreign character set.
Attach files...
Opens the Attach files dialogue.
Aborts the message being edited, closing the window.

Go to TopEdit Menu

The Mail Edit window Edit Menu

Cancels the most recent editing operation.
Cut / Copy / Paste
Execute the standard Windows functions.
Paste as quotation
Pastes the text on the clipboard, wrapped and with the quotation characters defined through the Global Options dialogue.
Select all
Selects all the text in the window..
Opens the Find dialogue to permit searches for specific text with in mail.
Find next
Continues the search for the previously defined string.
Paste from File...
Opens a standard Open file dialogue, with the defaults set to browse for *.txt files from the most recently opened folder. Browse for the required file, select it and click the Open button. The contents of the selected file is imported into the Mail Edit window at the location of the cursor.
Word Wrap
Toggles the text wrapping function. When selected, a check mark appears by the option and words are wrapped within the Mail Edit window.
Opens a standard Windows font dialogue that controls the appearance of text in the Mail Edit window.
NOTE: This setting has no effect on the message that is transmitted, which will be plain text. No special formatting of the mail is possible. The font seen by the recipient is determined by his own software.

Go to TopReplying to and Forwarding Mail

Replies and Forwards can be generated from either the Main Window or the Mail View window as explained below.

 As with creating a new message, initially, the Property dialogue appears, but when replying or forwarding, some fields of the dialogue will already be populated with data from the original message, e.g. the subject line will appear prefixed with "Re: " or "Fwd: " (Advanced users can adjust this text by editing the nPOPuk.ini file). While the Property dialogue is open, the further Cc/Bcc and Attach dialogues may be opened and their contents amended, as required.

Once all details are confirmed correct and the OK button on the Property dialogue is selected the Mail Edit window or External Editor is opened.

On a Reply, by default, the entire text of the original message is quoted within the body of the reply under a "reply header". Each line of the quoted text is preceded with a "> " character pair.

Regardless of "Quote original message" setting on the Global Options dialogue, if any of the text of the original message is selected before initiating the reply then only that text will be quoted. (This facility is the recommended way to include the full message Header Lines in the body of a reply.

If a signature has been defined for the account, this will appear below the quoted text. This approach assumes that the user will delete any of the quoted text not relevant to their reply and interject their responses between appropriate lines of the original text. To change any of these defaults adjust the settings on the Reply tab of the Global Options dialogue.

With a Forward a similar process can be followed. However, there are differences:

Unlike replies, attached files remain attached and will be included with the message, subject to:

These attachments are visible in the Attach dialogue from the Property dialogue, prefixed with "Fwd:".  To forward an entire message as an attachment, simply check the "Attach message" box on the Property dialogue.  The message in the Attach dialogue will change appropriately.

WARNING: nPOPuk expects to be able to copy attachments out of the original message at send time.  It issues no warning should the original message be deleted before the forwarded copy is sent.  Neither does it issue a warning when it can't find the original message.

Go to TopTo Reply or Forward from the Main Window

Main Window Context Menu

To reply or forward from the Main Window, right-click on the desired message. This opens the menu shown.

NOTE: As with a new message, if the SHIFT key was held when starting the Reply or Forward, the External Editor will be invoked.

Go to TopTo Reply or Forward from the Mail View Window

To Reply or Forward from the Mail View window, simply click the appropriate toolbar button:

When replying from the Mail View window, it is possible to select only particular addresses to which to post a reply. To do this, open the Address Information dialogue, reached from the File menu.

NOTE: As with a new message, if the SHIFT key was held when starting the Reply or Forward, the External Editor will be invoked.

Go to TopExternal Editor

An external editor can be particularly useful for:

To use the external editor in place of the Mail Edit window, hold a SHIFT key while clicking on the menu option, or toolbar button used, to open the Property dialogue.  Similarly, if using a keyboard shortcut, add SHIFT to the keystroke.

The default external editor for nPOPuk is Notepad. Its only significant benefit over the Mail Edit window is that it offers printing facilities.  The external editor used is controlled by settings in the nPOPuk.ini file and may be changed.  The external editor may also be made the default mail editor, replacing completely the the Mail Edit window, by editing the nPOPuk.ini file.

NOTE: Editors that use a multi-document interface may not be suitable for use with nPOPuk. Suggestions for suitable external editors are found in the F.A.Q section.

Holding SHIFT when opening a message in the OutBox will also open the external editor rather than the Mail Edit window. (Sent messages cannot be edited. Any changes made using the editor are discarded.)

As the editor window opens, a file is created in the nPOPuk data directory with a randomly numbered file name that will hold the text of the message. When created, it will already contain any signature text and, in the case of a reply or forward, the text of the original message. . Complete the message as required and save the file. This will update the file containing the message. Finally, quit the editor. This will update the SendBox (the SendBox.dat file) incorporating the text in the message file and delete the temporary message file.

Go to Top